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So You're on a Fund Raising Committee
Part 4

Published by the Booster Clubs of America

Part 1 - Part 2 - Part 3 - Part 4 - Part 5


GUIDELINES FOR COMMITTEE MEMBERS

Your committee chairman is faced with a demanding job and has the responsibility of presiding at your meetings and guiding them in such a way that a definite decision is reached and positive action is taken that is beneficial to the booster club.

As a member of a committee your job is important and you can assist in making the meeting as successful as possible by observing the following suggestions:

  1. When an agenda is issued prior to the meetings, study it carefully. If there is any item on it you don't completely understand, then contact the committee chairman and ask him or her to brief you.

  2. During the meeting stick to the agenda. Offering subjects for discussions not appearing on it impedes the meeting. Wait until the chairman asks for discussion of subjects not appearing on the agenda.

  3. Learn the exact purpose of the meeting and determine in advance how you are going to contribute.

  4. Keep your responses short and to the point.

  5. When you speak, do it clearly in a voice everyone can hear. Make certain everyone is listening.

  6. Side conversations are in poor taste; slow the meeting. You are there to speak before a group. Whispers are distracting and should be avoided.

  7. When speaking, talk to the entire group.

  8. If you think some of your remarks escape the others, repeat them.

  9. If your remarks are lengthy or involved; sum them up at the end of your discussion. Somebody may have forgotten your objective before you've finished.

  10. Aimless discussions may arise on subjects that require study or research. Stop them with a motion that a group be appointed to study the subject. This is one of the best ways of keeping the meeting on target and adjourning on time.

  11. Don't hesitate to comment, criticize constructively or disagree. Know your subject and ask for support from members who believe as you do.

  12. If you disagree with the speaker, ask questions at the proper time. Make him completely clarify his remarks and pinpoint them in a direct summation that everyone can understand.

  13. If you have a comment, ask for the floor rather than joining in aimless group discussion.

  14. There may be dissenters on some subjects. Ask them to summarize their convictions in a direct statement. This permits thorough examination of an idea that could be highly constructive when understood.

Part 1 - Part 2 - Part 3 - Part4 - Part 5


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Editor's Note: This article is reprinted with permission from the Booster Clubs of America.



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