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So You're on a Fund Raising Committee
Part 3

Published by the Booster Clubs of America

Part 1 - Part 2 - Part 3 - Part 4 - Part 5


GUIDELINES FOR COMMITTEE CHAIRMAN

During your term as chairman of a committee, the most constant help will come from your booster president, and the board of directors. Many of your plans can and should be made in conjunction with them. To a great extent your ability to work with them will largely govern your success as a committee chairman and leader in your booster club.

As a committee chairman you might want to seek the president's assistance in selecting committee members, setting objectives and reviewing the work and communications with your committee. By keeping him or her and members informed and completely familiar with your committee's activities and progress he or she will be able to advise you on procedures and problems and can point out possible pitfalls.

It is always a good idea to channel all communications through booster officers.

Your success as chairman of the committee will largely depend upon your ability to preside over and guide meetings of your committee to a definite conclusion. The following general rules should provide some helpful guidelines.

  1. Always start the meeting on time and with a definite agenda. The whole purpose of an agenda is to save time and keep the meeting on course, don't waste time by digressing from it without good and sufficient reason.

  2. Keep the meeting moving; get as much participation as you can. Keep responses short; get to the point.

  3. Speak clearly. If you can't be heard, you can't exercise control.

  4. Insist on order. When general simultaneous discussions ensue no one can be heard and nothing can be accomplished.

  5. Talk to the group, not individuals. Side conversations are rude; disrupt a meeting and accomplish nothing.

  6. Make sure each individual who takes the floor talks clearly and audibly, interrupt if you must and have him repeat what he had said if you have the least suspicion that some may not have heard.

  7. Sum up what the speaker has said and obtain a decision.

  8. Stop aimless discussion by recommending further study.

  9. Retain control, but don't stifle free comment. Invite constructive criticism and even disagreement. Ask for support. Clarify issues by obtaining a consensus then move on.

  10. Don't argue with the individual who has the floor. Ask questions if you disagree, but remember as the presiding officer you are to be neutral.

  11. If you have a comment, ask for the floor as a participant.

  12. Make sure adequate minutes are kept of each meeting and subsequently distributed to all committee members.

  13. Check at the end of the meeting to see if members feel particular subjects have been properly covered.

Part 1 - Part 2 - Part 3 - Part 4 - Part 5


***********************


Editor's Note: This article is reprinted with permission from the Booster Clubs of America.



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