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Money Business

by the AFRDS


Sometimes non-profit groups will assign an inexperienced volunteer to track money during a fundraiser. This can lead to problems. Here are some money handling tips to consider:

  • Assign at least two people (appoint one to serve as treasurer) who are experienced and comfortable with handling money. Both should be present when money collected from fundraiser is counted (preferably in the school) and always using calculators.

  • Both individuals should sign all requests for money, using a numbered receipt book for all cash disbursements.

  • It is a good idea for both of these individuals to be from separate households and perhaps covered by a fidelity bond to cover losses resulting from honest mistakes or the rare dishonest acts.

  • Accurate records of incoming revenue and outgoing expenses should be recorded by the treasurer and regular reports submitted to organization leaders.

  • Deposit money in a timely manner - preferably daily. In between bank deposits, make arrangements to keep money under lock and key.

References: PTA Money Matters - 1994 National PTA and the 1993-94 Georgia PTA Handbook.



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About the Author:

This article is from the March 1999 issue of the Fundraising Edge, an online publication of the Association of Fund Raisers and Direct Sellers and is reprinted with permission. Visit their web site at http://www.afrds.org/ for more information and a look at the complete issues of the Fundraising Edge.



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