The Fundraising Auction Office by Maureen and John Winter

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The Fundraising Auction Office

by Maureen and John Winter

Create your own personal space! Scout about your organization or institution, find an empty office or nook and cranny, and call it your own. Publicize its existence and encourage volunteers and interested parties to stop by and say "hello." Hold small meetings there, and if you have enough volunteers, staff it during office hours to receive calls and donations and to spearhead activities.

A central location will aid in the efficient handling of the auction's operations. It creates an easy flow of communication among the leadership and brings home to the institution the importance of the charity's endeavor. The office should be equipped with a telephone, a computer and space to place donations as they arrive from area merchants and volunteers. By being in an office environment, you will also have access to copy machines, fax machines, mailing lists and the staff when those inevitable unanswerable questions arise.

Consider staffing the auction office during business hours. An open office provides an air of professionalism while permitting an increased information flow. Volunteers should be available to answer benefit questions while performing regular office responsibilities, such as typing, computer input and answering the telephone. Consider assigning individuals on a rotating basis since expecting a daily volunteer is unreasonable.

While providing all volunteers with a base of operations, the office also serves as a subtle reminder of the vital nature of the affair. The institution's administrative staff will understand the deep commitment of the auction team and the amount of time and effort involved in launching a successful program. It provides all volunteers with an added sense of purpose and direction.

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About the Author: Written by Maureen & John Winter of Target Funding Group who manage more than 30 charity fundraising auctions a year for organization large and small, have authored two books on charity auctions and designed a very user friendly software to accomplish all the tasks for a successful charity fundraising auction.

For more information, or to subscribe to their free monthly email newsletter, please visit their site at: http://www.charityauctionhelp.com

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