Editor's Note: This bylaws guide is written specifically for booster clubs. With slight modification it can be appropriate for many organizations. View Part 1.
ARTICLE V - DUTIES OF OFFICERS
Section l - President
It shall be the duty of the President to preside at all regular and special meeting and all Board meetings. The President shall perform all of the duties of the office; shall appoint all committees and committee chairpersons and shall be an ex-officio member of all committees, except the nominating committee. The President shall also sign all contracts, checks and disbursements, subject however, to the approval or ratification of the Executive Board. He shall be able to disburse funds up to $__________ with the approval of one other Board member. The President shall have regular meetings with the school principal and athletic director as determined by the group.
Section ll - Vice President
The Vice President shall act as President in the event of his absence, death, or incapacity and shall assume his duties for the balance of his term unless replaced by the Board. The Vice President's line of succession shall be as designated at the time of their elections.
Section lll - Recording Secretary
It shall be the duty of the Recording Secretary to keep a record of all regular and special meetings, and all Board meetings. It shall also be the duty of the Recording Secretary to maintain a procedure book which is a record of the activities of the Association compiled into a permanent form.
Section lV - Corresponding Secretary
It shall be the duty of the Corresponding Secretary to conduct the correspondence of the Association, keep a list of the membership's current address, send out all notices when not hereinafter provided for and send special letters, unless otherwise provided for in the standing rules. A sustaining membership program shall be maintained and regular reports will be given to the Treasurer.
Section V - Treasurer
It shall be the duty of the Treasurer to receive all monies due to the Association and deposit same in a place approved by the Association. The Treasurer shall disburse the funds of the Association only for purposes approved by the Association, from time to time. The Treasurer shall present a statement of account at all regular meetings and at other times when requested to do so by the President and shall make a full report at the annual meeting. The accounts of the Treasurer may be audited by a committee approved by the President.
ARTICLE Vl - EXECUTIVE COMMITTEE
The executive committee shall consist of the elected officers.
The duties of the executive committee shall be to transact emergency business in the interval between executive board meetings.
The majority of the executive committee shall constitute a quorum.
Meetings of the executive committee shall be held as needed.
ARTICLE Vll - EXECUTIVE BOARD
The executive board shall consist of the officers of the association, the chairmen of standing committees, and the principal of the school or a representative appointed by him. The chairmen of the standing committees shall be selected by the officers of the association and the principal of the school or his representative. The members of the executive board shall serve until the election and qualification of their successors.
The duties of the executive board shall be:
a. To transact necessary business in the intervals between association meetings and such other business as may be referred to it by the association.
b. To create standing committees.
c. To approve the plans of work of the standing committees.
d. To present a report at the regular meetings of the association.
e. To prepare and submit to the association for approval a budget for the fiscal year.
f. To approve any bills within the limits of the budget.
Regular meetings of the executive board shall be held monthly during the school year, the time to be fixed by the board at its first meeting of the year. A majority of the executive board members shall constitute a quorum. Special meetings of the executive board may be called by the president or by a majority of the members of the board.
ARTICLE Vlll - MEETINGS
Regular meetings of the association shall be held
(day of month and hour)
each month during the school year, unless otherwise provided by the association or by the executive board. (Number) __________ days notice having been given.
Special meetings may be called by the executive board, (number) __________ days notice having been given.
The annual meeting shall be in (month) _______________________.
(Number) __________ members shall constitute a quorum for the transaction of business in any meeting of this association.
QUORUMS: A quorum shall consist of not less than two-thirds of the Executive Board and not less then twenty-five members of the general membership. It is noted however, that at times, due to other commitments of the members, it may not be reasonable to obtain a quorum. Under such circumstances, a quorum event, such actions shall be subject to review by a full quorum within sixty days of such action having been taken, at which time the full quorum may reverse the action without a quorum.
ARTICLE lX - STANDING AND SPECIAL COMMITTEES
The executive board may create such standing committees as it may deem necessary to promote the objects and carry on the work of the association. The term of each chairman shall be one year and until the election and qualification of his successor.
The chairman of each standing committee shall present a plan of work to the executive board for approval. No committee work shall be undertaken without the consent of the executive board.
The power to form special committees and appoint their members rests with the association and the executive board.
The president shall be a member ex-officio of all committees except the nominating committee.
ARTICLE X - PROPERTY RIGHTS
Membership in this association shall not title or vest any of the members with any property rights or rights having monetary value of any kind whatsoever, including, but not limited to, property rights or monetary rights in the school or in the association.
ARTICLE Xl - AMENDMENT
These by-laws shall be approved by a meeting of the regularly called general membership, by a majority vote of those members eligible to vote and actually casting their vote at said meeting. The by-laws may be amended by a two-thirds vote of the members present at any regularly called meetings. Such amendments may only be recommended by the Executive Board, and shall be presented in writing and read at the regular meeting prior to the time of voting.
ARTICLE Xll - RELATIONSHIP WITH SCHOOL PRINCIPAL AND
The booster club shall operate in full support of the school principal, athletic director and coaches. At no time should the booster club make recommendations or become directly involved in the day to day operation of the school athletic program. The booster club serves only to support the school athletic program and has no way or direction of policy established by the school principal or athletic director.
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From: The Official Handbook of the Booster Clubs of America
Reprinted with permission
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