SAMPLE OF SPONSORS SHEET
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This will be a hard-working team as cold drink stands are always well-patronized at out-of-doors events. The committee should be able to raise quite a lot of money in this venture.
A member of the committee will need to check on wholesale prices for the drinks and snacks and choose a distributor with whom to work. Things to be considered in the choice are whether unused cases can be returned and if containers for chilling the drinks can be borrowed or rented from the dealer.
The usual snack packages go well, along with hot dogs or similar fast food items if grill equipment can be borrowed or rented. If the event is held on school courts, see if the cafeteria can be used for cooking the foods to be sold from stands or by wandering attendants as at a ball game.
Another alternative is to allow a concessionaire to handle refreshments for either a flat fee or a share of the profits.
This committee should first submit a pleasing design or logo to be printed on inexpensive but sturdy shirts. If there is a lack of artistic talent, simple lettering can be used. The printers will have suggestions and a selection of type faces.
Look in the classified pages of the telephone book under Screen Printing as this is the process usually used for T-shirts. If there is no listing in your area, check crafts magazines for mail order printers and the phone books of other nearby cities. Get bulk prices and set your own rate high enough to make some profit but low enough for youngsters to be able to afford them.
This might even be a good project for a school art department to undertake if they have the equipment on hand and someone with expertise in that field.
It will really add to the interest for the participants if they also can compete for special prizes. These would be awarded to those persons achieving the highest scores in the various events, with second and third prizes if possible.
Gift certificates from sporting goods, music or clothing stores are always welcome. See if a local private club will give a tennis membership to a winner.
The best way for the committee to solicit prizes from business establishments or clubs is by letter, followed up by a personal visit or phone call. Be sure credit is given to gift donors in publicity releases and that letters of thanks are sent out promptly.
SAMPLE OF SOLICITATION SPEECH
The contestant who isn't sure how to approach a possible sponsor might find it helpful to
have ready a suggested short speech, such as the one below.
My name is _________________________. I go to ______________________________
school and I'm helping raise funds for ________________________________________.
We're having a Tennis Marathon on __________________________________________
and I've signed up to see how many tennis balls I can hit in an hour. I need sponsors to
pledge money for each ball I return. Will you be one of my sponsors? Any
amount that you choose - as little as a penny a ball - will help the cause.
Thank you for your support. I'll be back after the marathon to tell you my score and pick
up you donation.
SAMPLE OF SPONSORS SHEET
The Booster Club of Benjamin High School is planning a Tennis Marathon on March
16th to raise money for new equipment. This contestant, __________________________
has entered a skills contest as part of the marathon. Please write in the amount you
pledge for each ball (he, she) hits within the time limit.
Sponsor Address Per Ball Paid
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