Newsletters: Writing Columns

How do you write a column?

Purpose: Why are you writing? Is it to inform the community about an event? Does the paper's editor, the community or co-workers want it? Are you entertaining, informing or educating? Do you seek an identity or exposure?

Audience: Whom are you trying to reach? Who are you reaching? Decide on your audience. Write in their language, at their level, about things the audience needs to know or wants to know.

Content: What will your column discuss? How will you discuss it? Answering why and how will help determine what. Remember, columns should be based on facts and should be accurate.

Names are crucial in a personal column. Personal columns may be informal; yet accuracy and sourcing material counts.

Structure: How will your message get to your audience? There are other types of columns besides the personal column, too. Some of these cover specific topics or types of information. They can be "question and answer," "new ideas," "how-to-do-it" pieces or "calendars." Personal columns often have departments. These departments help you to write your column. Departments can be "coming events," applications, notes or some of the categories suggested for the non-personal columns.

Before writing, decide on the purpose, content, audience and structure. Personal columns should have many local names. They also use words like: "I," "we" or "you."

Column suggestions

When writing a column, DO:

• Give the reader timely, helpful information.

• Develop a structure and keep it. Write on a regular schedule.

• Write simple and short sentences and paragraphs.

• In personal columns, use local names and places.

• Let others speak for you by use of quotes and references.

• Learn the difference between a column and a news story.

When writing a column, DON'T:

• Use technical or complex words.

• Talk in jargon or unfamiliar terms.

• Talk about one topic constantly.

• Include too much detail or material. You should be stimulating interest, not exhausting a subject.

• Refer to yourself as a third person (this author, your reporter) or quote yourself (Jimmy Jones said). Instead use mine.

Tips on column writing

• Write the way you talk. But don't discard good English usage and grammar by being friendly and informal.

• Try to uncover a "lead" or opening that will catch the interest of your readers.

• Use a variety of material, not just one subject.

• Write about people. Keep heavy subject matter to a minimum. When using subject matter, try to tell the story through the experiences of local people.

• Write simply. Avoid technical or difficult words, long sentences, long paragraphs.

• Don't weigh your column down with too much detail. Try to stimulate interest in a subject, but don't exhaust the subject.

• Jot down ideas, names, figures, impressions, etc., in a note pad while visiting farms and homes. This provides the very best column material.

• Be timely. Keep up with the effect of weather conditions, seasons, etc., pointing out the significance of these conditions locally.

• Remember the people you're talking to and give them information that will benefit them in a way they can understand.

• Always get your column to the editor on schedule. Remember, the editor is holding space for it.

An example

The style is light with personal pronouns (I, you, your) liberally included. The lead sentence clues the reader to the column's tone. The rest should continue to develop this tone.

Notice the entire name is given the first time. After that, it is only a first-name basis. Sentences are short and so are paragraphs. Credit is given when the columnist is quoting another source.

One topic has been given primary emphasis. Shorter topics follow this lead topic. That means this column can be shortened by cutting paragraphs from the bottom up, just like a news story.

Helpful Hints

If your bottom's bare, it's time to "beef up" your home freezer.

I'm talking about your freezer bottom. In fact, you should keep that freezer at least one-third full to be economical.

Anyway, bare bottom or not, this is a good time to buy beef. Mason Good, who operates Good Meat Storage and Packing, says prices are lowest on beef in the winter, generally between November and January. Mason said most of the county's farmers and cattle producers generally sell off their stock in the fall, that means there's more beef available to drive prices down.

While talking with Mason, Judith Ann Johnson, 335 Peabody Lane, came over. Judy said she found what Mason said was true.

A few weeks ago she and her husband Tom decided to buy a side of beef. After checking around and talking with some of the University food scientists, they discovered mid-January was the best time for them to buy. So they did.

I asked Harold Lamar about what to look for in beef. You may remember Harold. He came over to Macon from the University last spring and talked about pork and beef. Harold told me about a couple of good booklets you can get from the University Extension Center here in Macon.

If you are going to buy a side, think about your family size and eating habits. They may prefer steaks and ground instead of roasts. Out of a 300 lb. side you'll get 225 lbs. The forequarter will give you about 118, while the hindquarter will yield about 100.

Good quality is important too. Our local people have good reputations, but what about elsewhere? Don't buy from people you don't know.

Your meat should have two USDA stamps. Check to see if there is a round one for wholesomeness and a shield for quality inspections. Grading is optional with the processor both Mason and Harold said.

A lot of people asked me about aging meat. Yesterday, Maude Grady, Oak Ridge Retirement Center, asked about some meat that's been in her freezer nine months. Aging helps meat develop flavor and become tender, but only ribs, and loins of high-quality beef and lamb are aged. If Maude had purchased "aged" meat, it is questionable whether she got her money's worth. After meat has been frozen six months — it's already been aged enough.

New Publications

How to Buy Meat for Your Freezer, MP0403. The 27-page booklet outlines how to buy freezer meat. How to figure cost. How to tell quality. It covers beef, pork and lamb.

Coming Events

The Macon Extension Homemakers will hold a special day-long workshop on selecting meats Wednesday at the extension center. Marsha Winston, president, told me Ann Hertzler and William C. Stringer, University nutritionists, will conduct the workshop.