by the AFRDS
Get It In Writing
More and more fundraising companies are asking
for written contracts. It's a good idea because it
protects you, your organization and the fundraising
company to have all major decisions in writing.
With a contractual agreement, you both assume
responsibility for complying with the terms, but you
also begin the fundraising project with a clear
understanding of who is responsible for what. Here
are some things to look for when reviewing a
- Double check all the numbers. Are the costs,
percentages, etc., the same as those you agreed on?
- Are all of the services you want included? (For
example: kick-off presentations, incentive programs,
tallying, packing, shipping.) Is it clear that the
company covers the cost for these services?
- Are the promotional materials you reviewed and
approved listed? (take-home brochures, display kit,
sample packs, etc.)
- Are dates for payment and product delivery
included and consistent with your verbal
- Is there a clause covering the procedure for
handling damaged, unsold, or returned merchandise?
- Also, make sure the contract is clearly an
agreement between two organizations, NOT between
two individuals. Signatures on the written contract
(fundraising company name)
PTA Money Matters,¸ 1994 National PTA***********************
The Official Soccer Fundraiser's Guide/Booster Clubs of America
"Improving Your Fund-Raising Sales," John R. Olsen, Ph.D., Athletic
Purchasing & Facilities, July 1982.
AFRDS, model contract
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About the Author:
This article is from the Spring 1997 issue of the Fundraising Edge, an online publication of the Association of Fund Raisers and Direct Sellers and is reprinted with permission. Visit their web site at http://www.afrds.org/ for more information and a look at the complete issues of the Fundraising Edge.
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